Iconfess I don’t possess an original work of art that’s worth insuring but I’m told that before purchasing such an item you need to check its provenance. So at least you know that the artist to whom it’s attributed did actually create it.

You’ll probably also discover a bit more too … such as who previously owned it, the date it was purchased, when it was created and so on. Ideally everything about it from the time it was conceived to the present day. And any gaps in the history would give cause for concern.

So what’s all this to do with the Legal Admissibility Of Electronic Documents?

Strangely they have much in common …

If you ever need to rely on an electronic copy of a document rather than the paper original it’s not enough just to have a copy of it on your hard disk. You’ll need to be able to prove its authenticity.

• You’ll need to be able to show …

Who created it
Who amended it
Who approved it
Who printed it
Who emailed it
Who copied it

• And for some documents …

Who converted it to a PDF
And even …
Who read it

• And critically – with the Date/Time of each action.

Many Document Management systems
Lack the Essential Component to enable you to prove authenticity

Does yours?

You’re unlikely to purchase a system just because of this – because unless it contributes heavily to your bottom line it wouldn’t make sense to do so. But ensure that any system you do select does meet this essential requirement.

Rapport from Practice Net is used by hundreds of businesses throughout the UK and increasing their profitability by the day. It’s also the Safe System.

At the heart of Rapport’s Document Database is an in-built Audit Trail. Everything you do to a document is recorded – for ever! And each action carries a Date/Time Stamp.

So if you’re ever called upon to prove the provenance of any document with Rapport you can do just that.

To remind you about Rapport and what it includes …

• A Relational Database – so any item of data needs to be entered only once.
• A Document Management System – any type of document – including, Word, Excel, Scanned TIF/PDF, Email, Voice …
• An Email Control System – Firm Control over outgoing & incoming Email.
• An Office Wide Diary
• Job Tracking & Event Logging
• A Customer/Prospect Database & CRM System

And much, much more

For a Free Report on How To Achieve The Paperless Office – Safely – Click Here..